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#Hot key mac microsoft outlook mark as read how to
#Hot key mac microsoft outlook mark as read plus

When you see a plus sign between keys, that means that you have to press simultaneously several keys on your keyboard.

#Hot key mac microsoft outlook mark as read how to

The next section explains how to optionally turn them off: Tip for beginners: if you aren't familiar with keyboard shortcuts, here's how they work. Click OK to accept the shortcut, or click Cancel / hit the Esc escape key to abort. To turn off shortcuts, or switch your shortcut mode, go to Options". If you didn't mean to do that, click Cancel. Is Outlook not checking for new email as often as you would like it to? learn how to adjust the send and receive settings in Outlook 2010 if you would like the program to check more or less often than it is currently doing.The first time you hit a keyboard shortcut (like Ctrl+ Enter to send a email), you'll see the following confirmation message: " You just used a keyboard shortcut. However, if your mail account is set up as IMAP, then marking all of those messages as read will cause them to appear as read in other locations where you also view your email, such as a phone or in a Web browser. POP mail setups are usually restricted to the machine where you are working, so marking all messages as read with a POP account won’t affect other devices. While the instructions in this article are focused primarily on marking all of the messages as read in your inbox, this same method can be applied to any of the folders in your folder list.Īdditionally, depending on whether you use POP or IMAP mail, marking all messages as read can affect those messages in other locations, too. This is a great way to minimize the size of your data folders without losing important information. This means that any message conversations that are fully contained in another messages (such as messages that are replies or forwards) will be deleted from the folder. This action allows you to clean up the redundant messages that are in a folder. You might have noticed when right-clicking your Outlook folders that there is an option called Clean Up Folder.

Locate your inbox in the folder list at the left side of the window.

Summary – How to mark all as read in Outlook 2010 Additionally, if you have other folders that contain messages that you want to mark as read, you will need to manually perform this procedure for each of these folders. If you have a high number of unread messages in this folder, it might take a few seconds for Outlook to mark all of the messages. Step 3: Click the Mark All as Read option. Step 2: Right-click the folder in the column at the left side of the window that contains the unread messages that you want to mark as read. Outlook 2010 recognized that this problem might occur, and included a way to automatically mark all of the messages in Outlook 2010 as read. However, most of the messages that are classified as unread have actually been read, which can be frustrating as you go through and re-read each one. If you had previously been going through the messages in your Outlook Inbox one by one to mark them as read, then you know how tedious an activity that can be, especially if you have hundreds of unread messages.Ī large number of messages typically occurs when you are setting up a new account in Outlook or transferring an account from an old machine. How to Mark All of Your Unread Messages as Read in Outlook 2010 While having messages marked as unread might not bother some people, others find it to be an unnecessary indicator that there are messages waiting to be read.įortunately you can quickly and easily mark all messages as read in Outlook 2010, allowing you to clean up the number of unread messages in Outlook 2010. If you look at the number in parentheses to the right of each folder name, that is the number of unread messages in that folder. Within each of those folders, Outlook also classifies messages as “read” and “unread”.

Microsoft Outlook 2010 categorizes all of your messages into different folders based upon the settings that you have chosen while setting up and using your account. While you may not wish to delete or reorganize all of the emails in your inbox, having all of them read (or at least marked as read) can often relieve anxiety, and generally make you feel like you are caught up on your work. Learning how to mark all of your messages as read in Outlook 2010 is a lifesaving capability for anyone that uses Outlook and likes to keep their inbox as clean as possible. This article continues below with additional information and pictures of these steps.

Choose the Mark All as Read option from the shortcut menu.

Find the folder list at the left side of the window.

Use these steps to mark all messages as read in Microsoft Outlook 2010. The number in parentheses next to a folder in Outlook tells you how many messages are unread.